Insurance – The question of Officers and Directors Insurance was raised again. Last month’s minutes were corrected to relate to Voluntary Workers Insurance. The Broadform Liability Insurance renewal from JMD Ross for $6954.75 was considered. Jennifer to check on last year’s policy.

Jennifer

NSW Sport & Recreation Grant – Barry advised that he had recently prepared at short notice, an application to NSW Sport & Recreation for a $15,000 grant. The application was submitted on 13 August, with a follow-up letter of support from Council endorsing the application being sent a couple of days later (tabled). Barry advised that he had used previous quotes for the inner deck piles– if the Club was successful with the application, we can see how much is given and then decide how best to spend the money and negotiate with Sport & Rec.

Note for Dec

Lease with Leichhardt Council – Barry noted that there has been no extension to the LC lease (which is undated) and that it was well overdue. The Waterways lease is 10 years – to 2007. LC has not responded to earlier letters from Arthur King. It was suggested that Jennifer, Dave, Barry and Arthur King meet with the Mayor to resolve the lease – and to discuss the Pontoon issues. Barry to discuss with Arthur and arrange meeting.

Barry

Pontoon Project – Barry will report to the new committee at the next meeting.

Barry

Chairs & Tables – Suggested mid last year – proposal being prepared by Dave. Nick E (as the incoming House Captain) to liaise with Dave S re proposal.

Nick/Dave

Fire Safety – Dave organised the fire safety inspection, believed to be complete. Jennifer to check with Dave if the certificate has been received and sent to Council and Waterways – and to post within the club.

Jennifer/Dave

President’s Report – carried forward. It is understood Dave will take on the Liquor Licence.

Ball – it was noted that there was to be no winter Ball this year and that all energy should be directed towards the Regatta.

Note

Regatta – there have been two meetings, only attended by Nick Storey, Nick E and Dave S. It was noted that the Regatta must be a priority for the committee and the club– a proper sub-committee needs to be formed - Dave S has volunteered as the chairman. Erica to send an e-mail to those who were involved last year – and to all members - to invite them to take part and highlight the meeting next Monday at 6.30pm.

Erica

Treasurer’s Report – no treasurer as yet, although 2 people have apparently shown an interest – Dave S to follow up. Barry reported that as part of the Sport & Rec application, he had looked into the financials and presented his analysis of the past years performance – and will issue a broad summary. He queried whether we had Mike’s copy of MYOB with the Club’s financial details on it. Jennifer to follow up with Mike.

Jennifer

Interest Bearing Deposit – it was suggested at last month’s meeting that we should put some of the club’s money ($20,000+) into a linked Cash Management account to maximise interest- to cover other costs. This was supported - Jennifer to get details from Westpac re linking to our account.

Jennifer

House Report – Nick E queried the "job description" for the H/C position – it was noted that it was not totally clear as we effectively did not have a H/C last year, however the following were identified as being the responsibility of the H/C:

• cleaning (including changing cleaners and putting the job to tender)

• supplies (who buys what, and where?; budgets)

• opening accounts with suppliers (eg. Campbells)

• garbage

• food (is it organised for the start of the twilights? Is Kim still doing the food? Nick to contact Kim)

Nick E to do an assessment of what he thinks needs to be done and present it at the next meeting, liaising with Dawn as purchasing officer.

Nick

Building Report – Frans T not at meeting – it was noted that Nick E, Nick S and Barry M were nominated as Bldg Committee members to assist Franz. Barry noted that it was essential to formulate a list of urgent proposed works for a pre-regatta working bee, including

• replace hot water system in dinghy area.

Nick Storey

• shutter on the sailing office window (before twilights start)

• filling the gap in the terrace

• regular maintenance eg. pontoon, checking sailing equipment etc

• cleaning kitchen, BBQs etc (before the twilights and regatta)

Nick E suggested that the awning be removed and replaced with internal matchstick blinds. Barry noted that some type of heat /glare reducing canopy needed to be put into place. Process should be to erect scaffolding to demolish, repair the barge, paint the façade and erect new awning. Building Captain/Committee to consider and cost.

Frans, Barry, Nick

Secretary’s Report – Jennifer to discuss the details of the role with Dave S and Arthur King.

Key Authority – Nick E to liaise with Rowan re new locksmith etc. Murray and Angus to establish who has keys for deck and boatshed.

Nick E, Murray, Angus

Membership Report – Jennifer has processed all new memberships and sent reminder e-mails to those members with e-mail addresses who haven’t renewed as yet. Membership forms will be attached to the next newsletter. We need as many current e-mail addresses as possible to e-mail members rather than posting.

Barry noted that last years membership was around 250.

Noted

Social Captain’s report – carried over.

Sponsorship report – Neil advised that Sarah Lorden has agreed to sponsor the regatta again this year. Neil also noted that we have lost 2 sponsors – Advantage Sails and Birchgrove Sailing School, so we are 2 sponsors short.

Commodore’s report – Winter series to finish this Sunday. Urgent priority is printing the Sailing Instructions – being produced in Word and courses being redrawn. Going to the printers on Monday.

Erica

General Business – none from last month.

Rescue boat needs some repairs – Murray liaising with Alan Clark to fix. Murray also has someone interested in taking over as rescue boat/tender driver and will follow this up.

Murray

Barry noted that the most important issues to be addressed by this new committee were the Sailing Instructions, the Regatta, the Liquor Licence, sorting out the lease with Council and the Pontoon – all substantial issues.

All to Note