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MINUTES OF MEETING 18^TH June 2002

PRESENT: Barry McGregor (Chair), Erica Kirby, Nick Evtoushenko, Gary Ferres, David Stenhouse, Alexandra Bruce, Karen Hawkett, Chris Burn, Merryl Semple.

APOLOGIES: Doug Friis-Clark, Nick Storey

Laminating Machine – David has checked with Chris Burn, it has not been purchased. Once he can get a sample ID ( PC has been broken) he will purchase according to budget (max $350) previously agreed.

Sale of Tinny – Has been advertised for $1,700. Still not sold. Erica to advertise in the newsletter again.

Rubbish Removal and Cleaners –The new cleaners have started and are doing a great job. In addition to the regular cleaning they have gradually been doing extra jobs eg the stove and windows. They have been organizing the rubbish and Nick E has been taking it up to the road on Sunday after the races. He will continue to be responsible for this and will organize helpers.

Sport & Rec. Grant – Sport & Rec. want a photo of the finished work. Barry to provide. Funds should be available soon.

Keys – The current signatories for key cutting are Nick Storey and Jim McMahon, with Jackie Murray and Alan Adolphson as ancillary signatories. 2 new signatories are required. Nick E to arrange with Nick S. Nick S to arrange for the locks to change.

PC –is fixed.

Tender Storage – Nick E is working on getting this sorted out for next year.

Correspondence- None

Balance as at 31^st May $11,832.35, deposits $1,167.40, un-presented cheques $6,278.06.

Total unapplied cash as at 16^th April $6,721.69.

The cash position is always lean at this time of year but this balance is seriously low. Barry to send the photo to Sport & Rec. so they will send the $9,000 grant.

David to crosscheck paid AYF membership records in the database vs the lists Erica has sent to AYF.

Erica to ask AYF what the implications are of the gap between when AYF memberships expire and are paid.

Report from the Secretary - None

Karen reported that all was progressing well. Raffle donations are needed. Sponsorship from Sarah Lorden Real Estate is organized but with some details to be finalized. Nick S may not be available to continue his role. The committee agreed to wait until that was confirmed to consider a replacement.

David is in the process of familiarizing himself with the database and updating it but the PC was taken for repairs. Now the PC is fixed and back he will continue.

Marni has finished the redesign of the membership forms ready to send out. And the new fees have been included on the form. Erica will do the labels for the mailout and Dave will help with the mailing. To try to get them to all members they should go out to the entire membership (even non-current members and/or the box for mail is not checked in the database) ie use membership list not mailing list.

David will present a schedule of part year membership fees to the next meeting.

Sponsorship Report- None

Report from PR Captain- None

As agreed at last meeting a formal application to Waterways, (essentially a right to submit) will be lodged in the next week or so. The plans should be publicized to club members at the AGM. Agreed.

Winter Series progressing well.

The Rules Night and Skipper’s Meeting were successful. Approx 45 people attended the Rules Night. Erica proposed that another be held in November, possibly at Drummoyne.

The 2002-2003 Sailing Program was tabled and committee members requested to review it and provide feedback ASAP.

• The Winter Ball. 48 tickets have been sold. The costing for the event at approx. $7,500 was based on breakeven with 100 people. At the same time last year 60 tickets had been sold and a lot more people were saying they were going. This year there has been some feedback that the event is too expensive, and a lot of feedback that people are interested but not available. If sufficient tickets are not sold the event could loose money as costs would be very difficult to trim much more. This risk was particularly serious given the clubs current financial position. Also the atmosphere in the hall would not be good with less people. After extensive discussion the committee resolved that rescheduling was the preferred option. Chris would confirm that there would not be cancellation fees from the caterer and band, and advise the committee tomorrow by email.

1. If there were cancellation fees, the event would go ahead as scheduled.
2. If there were not, the Ball would be rescheduled

• Date TBC, proposed early August, depending on hall bookings and other events.
• Chris to Chris to let Erica know the new date to go in the newsletter.
• Merryl to call the people who had booked and advise them.
• Chris and Merryl to make all necessary arrangements to reschedule.
• All committee members to encourage members to buy tickets.

Theft – Nick E reported that cash was being stolen from wallets during races. He proposed the store and the bar be kept locked during races. Agreed.

Bar Snacks and Soft Drinks – Erica to phone Pip as these supplies are not being replenished.

AGM – Committee members need to prompt other members to nominate to replace them if they are not going to run again.