MINUTES OF MEETING 16 APRIL 2002

Commercial Fridges – These were installed during the working bee. Karen will make labels for the front of the fridge. Barry suggested that the old fridges be switched off during the winter season.

Laminating Machine – Chris Burn to report back on the purchase of the laminating machine (maximum $350 approved at previous meeting).

Fire Insurance – Arthur noted that the increase to fire insurance was the normal inflationary increase and that nothing new had been added. Insurances in general need to be reviewed. Arthur to contact Neil Morris to get a comparison of insurance quotes.

NRMA Sponsorship – Doug to review the NRMA sponsorship of the rescue boat.

Sale of Tinny – Nick will organize the advertising and sale of the tinny.

Rubbish Removal – Both the normal and the recycling rubbish removal was not taking place regularly. Nick obtained a quote for $60/time for a regular rubbish removal of both types of rubbish. The service would include fetching rubbish from outside the clubhouse and transporting it to the road.

Karen to cancel the council service and to inform Nick. Nick will then start the new removal service, initially every second Sunday. If the service works efficiently it will be increased for the twilight races.

Arthur tabled a letter from the Bondi Surf Life Saving Club regarding memorabilia. To be discussed at the next meeting.

Balance as at 28 February $30,333.77, deposits $10,444.25, unpresented cheques $17,507.35.

Total unapplied cash as at 16 April $23,270.67

The large number of unpresented cheques is because the bank statements for March were not yet received. Karen asked that the club mail box be emptied at least 5 days before committee meetings so that she had time to do a reconciliation.

The balance did not include the proceeds of the presentation evening. Karen noted that she had not yet received all monies from the Social Committee – this need to be attended to urgently.

The treasurer tabled a report on Friday night food profitability:

It was noted that food sales figures were based on ticket stubs. Incorrect use of the tickets would mean that an incorrect amount would be calculated. An example is on 15 March where according to the ticket stubs only sausages were sold. This has lead to the loss on that night.

The committee agreed that the profits on the food sales were good, and that no changes needed to be made to prices.

Barry noted that we would received $9,000 from Sport&Rec before the end of the financial year.

Arthur reported that it was hard to get bar keys from old committee members. It was suggested that the bar keys be changed each year at the rollover of the committee (if not all returned) and that only a limited number of committee members receive keys. To be discussed at next meeting.

No report.

No report.

No report.

No report.

No report.

Nothing to report.

No report.

Cleaning of the Club House – During the working bee it was noted that cleaning of the kitchen was not being undertaken regularly and adequately. To be reviewed at the next meeting.

Memberships – It was agreed that new members joining before end May would pay a nominal amount ($20) to join. This would ensure that they were registered on the database and would receive newsletters and an invoice at the beginning of the year.

Working Bee – A successful working bee was held on Sunday, 14 April. Unfortunately it was not adequately advertised and not many members attended.

Newsletter – It was suggested that a regular newsletter with information about the club would help to encourage participation in the club. Instances were noted where members were unaware of club activities.

It was suggested that two newsletters should be distributed before the AGM – around mid-July and mid-May. Newsletters should be in a format similar to the pre-2000 newsletters including similar articles/notes (e.g. new members, upcoming events).

Barry, Nick, Karen and Erica committed themselves to ensuring that the two newsletters happened. Erica will speak to Marni about typesetting/printing the newsletter. Nick to speak to Lauren about articles she has available for the newsletter. Erica to co-ordinate the collection of articles.