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Balmain Sailing Club
Committee Meeting June 18 2003
PRESENT:, Barry McGregor (Chair), Rowan Fotheringham, Jennifer Cowan, Neil Hamilton, Annette Stewart
APOLOGIES: David Stenhouse, Erica Kirby, Mike Nicholls, Stacey Bryce, Heather Rawson
Issues from minutes of previous meeting
- Directors & Officers’ insurance quote (Mike) – info not yet received – Barry to email Mike for details
- Outstanding Sponsorship payments (Neil) – completed, see Sponsorship report
- Pontoon Project update (Barry) – no further progress
- Finalise Sponsor options for inclusion in next Sailing Instructions (Neil) – completed, see Sponsorship report
- Chairs and tables (David) - carry forward
- Fire safety Certificate (David) - carry forward
- Year-end financials (Mike) – refer Treasurer’s report
- Hot water connection to glass washer (Rowan) – underway, see Building Captains report
- Inclinator repair (Rowan) – completed, see President’s report
- Ball – carry forward
- Regatta – carry forward – next committee meeting to discuss action required
Presidents Report
David emailed the following report –
- I have had a particularly busy period of late. Please accept my apologies for not being able to attend this month's meeting. I will contact all via email to discuss and promote the AGM.
- Thanks to Nick E. for arranging for the installation of the new inclinator motor and cables. Installation will be completed within a week when the cut-off switch is installed. However, the inclinator is now operational. I can give everyone a demonstration at next weekend's working bee. The total cost will be approximately $2,500.00 (a bargain in my opinion).
- Action: Policy for use of inclinator (eg by hall hirers) to be discussed at next meeting, including issue of providing an accessible key switch.
Secretary’s Report
nil
Treasurer’s Report
Mike emailed the following report –
- There is $25,714 in the bank + $6000 in the safe (compared to $10,216 same time last year). The May bank statement has not arrived yet and June wont be issued until after year end, so MYOB P + L cannot be completed until these are sighted but I am still confident about $5-8k profit after depreciation.
- The Committee recommends that cash in the safe to be limited to a float of around $500, with all other funds regularly banked. Jennifer to contact Dave / Mike to arrange deposit.
- We have effected Insurance Cover with JMD Ross for Voluntary Workers Compensation. This cost us approx $500 to cover the amount which we discussed in last meeting. (note: the meeting minutes are incorrect, it was the Voluntary Workers comp, rather than Directors Insurance I was to come back with)
- I will be overseas from the end of the week for 2 weeks and will leave a cheque Book with Dave. I am available via sms to 0411 222 551 if it is an absolute emergency. Alternative signatories are Dave and Erica and there is a new cheque book in the safe.
- I am back on the 10th of July and will spend a day to get all of the accounts ready to be lodged with the accountants before the AGM and write a hand over for the incoming treasurer.
- Action: Neil to provide Mike with an approximate bar stock-take at the end of the financial year.
- Action: Mike to bring year-end P&L to next committee meeting (showing result with and without depreciation) for discussion prior to presentation at AGM.
House Captain’s Report
nil
Building Captain’s Report
- Hot water connection to glass washer – being organised with Nick S. Will also connect hot water to dinghy sailor’s area. Thermostat replaced for kitchen hot water system.
- Working bee scheduled for this Sunday to finish painting ceiling and walls; Barry to ask Erica to send email reminder to members.
- Action: Rowan to get quotes for painting skirting boards and re-oiling floor.
- Action: Rowan to change authorities from Gladesville to Balmain locksmiths.
- Action: Rowan / Neil to design Sponsors Board for bar area, to display sponsors of each series; also a board to show "host boat" for the night.
Social Captain’s Report
nil
Membership Report
- New membership forms have been developed; will be sent out in next newsletter and placed on website.
PR Report
- Email discussion after last meeting decided to not proceed with regular Village Voice advertising.
Sponsorship Report
- Outstanding Sponsorship payment and dinghy burgees have been followed through; will be finalised before end of financial year.
- Neil has spoken to all current sponsors about next year’s series; so far all want to continue, with 1 reply outstanding but expected to proceed. Details will be available for next Sailing Instructions.
- Neil to talk to David about following up with Regatta sponsorship.
Commodores Report
- Winter series underway – reasonable turn-out of boats to each race.
- New Sailing Instructions are being developed.
General Business
- Some discussion on the structure of the next committee – eg whether some roles could be combined / changed. Structure and nominations to be discussed at next committee meeting. Descriptions of all roles to be included in next newsletter (same sheet as last year).
Next Meeting
Committee Meeting: Wednesday July 16, 2003, 6:30pm start, finish by 8:30
AGM: July 27, 10:30 am