MINUTES

January Committee Meeting

Balmain Sailing Club

6.30 pm Tuesday 18th of January 2005

 

 

 

1. Attendance: David Stenhouse, Doug Friis-Clarke, Erica Kirby, Adam Workman, Graham Hamilton, Alan Clark, Arthur King, Kym Elsey, Steve Prince, Murray Chaffer, Philip Grove, Neil Hamilton, Tommy Richardson.

Apologies: Jennifer Cowan, Marc Weynton.

2. The Minutes from the November 2004 Committee meeting were accepted without dissent on motion by David Stenhouse, seconded by Erica Kirby.

3. Issues arising from earlier meetings:

    1. Final 2004 regatta post mortem report. Provided by Erica Kirby and attached hereto.
    2. Life membership criteria. Neil Hamilton will present to the next meeting.
    3. Life members C/F from previous club. Garry Ferres will be asked to provide this well before the 10 Anniversary celebrations.
    4. Planning Day. Intention is to invite some of the active contributors to the club over the past 10 years to join with current representatives, on a day to be specified.
    5. Charity event. Alan Clark’s proposal that the club nominate the Alzheimer foundation as the recipient charity of a contribution of up to $1,580 to be levied on sailors in an event to be specified, was seconded by Philip Grove and passed on the voices without dissent.
    6. 10th anniversary event. A proposal was received from Doug Friis-Clarke to lead a committee to arrange a Gala Ball to celebrate the 10 Anniversary of the club. Doug agreed to present a detailed outline and budget to the next committee meeting.
    7. Cruising Event. Alan Clark will request Marc Weynton to prepare something for the next issue of UnderCurrent.
    8. Sea wall repairs. The committee noted that the repairs will be required soon.

REPORTS

4. President

Dave Stenhouse expressed thanks as follows:

-To the persons attending the meeting.

-To Graham Hamilton and Jerry Donoghue for the successful installation and commissioning of the cool-room within budget.

-To Erica Kirby for the successful timely publication of UnderCurrent.

-To Linda Bell for handling the hire of the hall yielding over $4,000 revenue to the club YTD.

-To Kym Elsey for her tremendous efforts in successfully arranging and supervising the club catering and cleaning contractors.

Dave also suggested that the club arrange a sea-safety course and a rules night. In respect of the latter Philip Grove has agreed to work with Marnie Raprager and Doug Friis-Clarke to arrange the club’s own rules night.

5. Secretary

Philip Grove advised that the "Place of Public Entertainment" issue was currently dormant, with the Leichhardt Council presumably considering the matter in the light of the club lease. Philip Grove also reported that there was no apparent movement by the council in the matter of closing the area of Water St. leased to the club. (to allow for a longer lease to be issued to the club)

6. Treasurer

Arthur King distributed to the committee members present the P & L accounts for December 2004 and up to 20 January 2005, and the Balance Sheet as of 20 January 2005.

7. Membership – No report.

8. PR Captain – No report.

9. Sponsorship Captain

Neil Hamilton reported that the he had contacted the manager of Sydney Boat Sales and received his assurance that the overdue regatta sponsorship contribution would be paid immediately.

10. House Captain

Kym Elsey reported that the club was serving up to 150 meals each Friday twilight and that the cleaning and catering contractors were performing well, but that difficulties were continuing with removal of rubbish from the site.

11. Building Captain

Graham Hamilton reported that the cool-room was completed within budget, and functioning properly

12. Social Captain

Tommy Richardson reported that there would be a band playing after the 28 January twilight, and a movie night in the 3rd week of February.

13. Commodore / Sailing Committee

Alan Clark displayed a trophy in the form of a large rigging block to be awarded on a basis to be determined for "ocean achievement". Alan also suggested that interested members enter the RANSA regatta would be held on Sunday 27 February as a Balmain Sailing Club Contingent.

14. Matters for Discussion:

1. Building Works

(i) Bar cupboard replacement: The committee considered this to be a part of the cool-room budget.

(ii) Side fence: There is a need for a fence and gate at the western side of the BBQ area. ON the motion of Graham Hamilton seconded by Arthur King an expenditure of $2,000 on this item was approved without dissent.

(iii) Inclinator modification: Renovation of the inclinator and its track and loading platform is long overdue. The Building Committee was requested to prepare a proposal and cost estimate for submission to the February meeting.

2. Formation of Committee for the

2005 Regatta and kick off meeting.

Erica Kirby will arrange this with Nick Storey who has volunteered to chair the committee.

3. Investment of surplus cheque account funds.

The treasurer was authorized to deposit up to $30,000 on term deposit with a suitable bank.
    1. Problems with volunteer / crew system for club clean-up after events and garbage removal.

This item was expanded to include consideration of bar staffing and clean up. There was an extended debate between members who proposed hiring of 2 or 3 casual bar staff for twilight nights, and members who felt this to be a significant contradiction of the club’s oft stated principle of supplying as many services as possible on a volunteer basis.

The matter was not resolved and a sub-committee consisting of David Stenhouse, Kym Elsey, Arthur King, Tommy Richardson Jerry Donaghue, Alan Clark and Philip Grove have agreed to meet at the club on Sunday 23 January at noon to consider the issue further and report to the next committee meeting.

16 Other Business: There being no other business the meeting adjourned 9:07 pm. The next meeting will be at 6.30 pm Tuesday 15th February.