BALMAIN SAILING CLUB
MINUTES OF COMMITTEE MEETING

TUESDAY, 17 AUGUST 2004 @ 7:30pm

Present

David Stenhouse (DS) (Chair), Erica Kirby (EK) (Minutes), Adam Workman (AW), Stephen Prince (SP), Kym Elsey (KE), Graeme Hamilton (GH), Tommy Richardson (TR), Arthur King (AK), Alan Clark (AC), Gerry Donohue (GD), L. Drummond (LD)

Apologies

Jennifer Morton (JM), Philip Grove (PG), David Blackwell (DB), Murray Chaffer (MC), Michael Bolton-Hall (MB)

GENERAL BUSINESS

1. Issues arising from previous meeting

1.1 Leichhardt Council Lease / Pontoon Project – details as reported by DS at the AGM. Barry McGregor to negotiate further, together with PG.

1.2 Undercurrent - deadline for the next issue is 24 September.

1.3 Sponsors board - NH to action (together with Rowan Fotheringham).

1.4 Membership Promotion - carried forward

1.5 Bar Duty Roster - to be actioned by SP

1.6 Bar renovations (as per report from Barry McGregor) – carried forward

2. Presidents Report

2.1 DS welcomed the new committee members and informed them that regular committee meetings were held on the 3rd Tuesday of each month. It was agreed that the start time would be moved to 6:30pm and only 9 meetings would be held per year (monthly through the twilights and less in winter). DS to distribute the meeting dates to all members.

2.2 DS asked all new committee members to ensure that they had a handover with the previous committee member in their position.

3. Secretarys Report

3.1 DS requested that PG create a key register. More keys for the deck need to be cut.

4. Treasurers Report

4.1 AK has done a handover with DS and has discussed the books with the bookkeeper.

4.2 AK reported that the biggest problem with the current books was the bar takings and stock control. The following was agreed:

4.3 DS suggested that the club employ a contractor for banking, membership, bookkeeping and other tasks. It was agreed that this would be tried for a trial period of three months. A contractor would be required for 4 hours a week at $20/hour. DS suggested Jennifer Morton. DS/AK to create a brief and distribute via email to committee members for discussion.

4.4 To be discussed at next meeting – the necessity of the club being GST-registered and whether the Regatta should be a separate legal entity for GST-purposes.

5. Membership Secretarys Report

5.1 DS reported that around 120 members had already renewed their membership. These have already been processed by JM.

6. Sponsorship Captain Report

6.1 No report.

7. PR Captains Report

7.1 No report.

8. House Captains Report

8.1 KE reported that she and Linda Bell (hall-hire) had done a handover with Nick Evtoushenko. KE is redesigning the hall-hire application form and conditions of hire.

8.2 KE is trying to contact the cleaners to discuss conditions as per previous minutes.

8.3 KE to manage the lock-up roster for twilights.

9. Building Captains Report

9.1 A working bee was held on 8 August which was well attended. Frans Tkatchew and the crew achieved a large number of tasks.

9.2 GH to contact Frans Tkatchew for a handover. DS suggested that a meeting of the building committee be convened as soon as possible.

9.3 The committee agreed that the Building Captain could spend $500/month without committee approval if required.

10. Social Captains Report

10.1 TR reported that the Social Committee would be holding a ‘Buccaneers Night’ on 18 September. The committee requested that a projected budget be circulated via email prior the event taking place.

    1. DS proposed a 10th Birthday Celebration take place in March 2005.

    2. The committee suggested that the Social Committee create a calendar of social events so that members could plan ahead.

11. Commodores Report

    1. AC reported that he had done a handover with EK and thanked her for her work over the last three years.

    2. AC reported that a new sponsor had been acquired, Hallett Yacht Brokers. Initially they will supply prizes for the Spring Main Harbour race on 5 September, however there was the option to sponsor other events as well.

    3. AC announced that the Sailing Committee would be requesting valid Category 7 certificates from all racing boats prior to the boats racing with the club. JM to amend the entry form (in conjunction with AC). All boats must show the certificate by the start of the Spring Series. The committee requested a day be set aside where boats could be certified at the club. AC to organize.

    4. AW has applied for the Aquatic License and we are now awaiting the Waterways confirmation. A copy of the final certificate to be sent to PG.

    5. AW reported that the Waterways BSO for the area has become a member of the club and wished to be active within the club.

      6.

12. Other Business

12.1 SP donated a signed t-shirt to club for a prize as required.

MEETING CLOSED

At 8:58pm.

NEXT MEETING

To be held in on Tuesday 21 September at 6:30pm.